Archive for the Office category.

MS Excel - Convert Percentage To Number

posted by Ross (Admin)
file under Microsoft, Office, Work

I have spent most of today throwing data around in MS Excel.

One of the things that I have had to do is to convert percentages into real numbers.

In excel percentages are stored as fractions, for example 50% is stored as 0.5, 75% as 0.75 etc.

I am trying to chart these figures in Business Objects Xcelsius but the y-axis labels are just showing 0 to 0 hence why i need to convert my numbers.

I have just found a really easy way to do this.

  • In the target cells, enter the value 100 in each cell.
  • Copy the source cells
  • Select “Paste Special” using the options “Values” and “Multiply”

This takes the source value 0.75 multiplies it by 100 and stores the result 75 !

I have used pase special - values often but I have never seen the need for the multiply option until now !

Microsoft Word 2007 Keyboard Shortcuts

posted by Ross (Admin)
file under Microsoft, Office, Work

I use Microsoft Office 2008 on my work laptop. Whilst I am no touch typist; I wish I could take the productivity hit whilst I learn, I do prefer to use the keyboard for most functions, growling when I have to resort to using the mouse.

I was torn by the ribbon interface; for 80% of the things that i want to do i can find it very quickly, the remaining 20% often required a trip to help to find it. Another thing that I hated was that I “had” to use the mouse to access the ribbon features.

Then I pressed the “Alt” key !!!!!!!

This pops up an overlay on top of the ribbon interface that shows you which key to press to access each feature. Or should I say, EVERY feature. If you can see it on the ribbon, you can access it via a keystroke. I’m beginning to like this user interface.

The remaining bugbear is that I always use styles, nost commonly the heading styles and normal. In the previous version of Word I always assigned my own keystroke shortcuts to access them, but I was always over riding exisiing keystrokes and features.

In Word 2007 I have found that there are system assigned keystrokes:

Ctrl + Alt + 1 = Heading 1

Ctrl + Alt + 2 = Heading 2

etc

Strl + Shift + N = Normal

Productive typing here I come !

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