Add Reminders To Outlook Appointments

A Reminder
Creative Commons License photo credit: Andrew Coulter Enright

If like me your Outlook calendar can get a bit hectic and others can add meetings to your calendar sometimes you end up simply “reacting” to your schedule and jumping from one appointment to the next on “autopilot”. It’s at times like these that Outlook’s ability to create a reminder can save your dignity.

However, sometimes the meeting organiser does not set a reminder. I have created an Outlook macro that will look for incoming meeting requests, without a reminder set and give you the option to set a reminder.

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GTD and RTM – The Missing Link (Penny Drops)


I’m a big fan of Remember The Milk (RTM) and David Allen’s Getting Things Done (GTD).
The one concept that I have been missing in the whole process is how to set reminders for following up emails.
I regularly use a waitingfor tag and a tag for each persons name but my habit of actually creating the task is not quite there yet.
The habit is no longer needed now.
I have “discovered” that from RTM | Settings | Info there is an “Inbox EMail Address”. For any e-mail I want to chase I simply BCC the message to this address and it creates a task in my inbox. The body of the message goes into a note attached to the task.
All I have to do then is move it to the appropriate list and set any tags or due date.
I would recommend using BCC, if anyone discovers your inbox e-mail address then they will be able to create tasks in your inbox too!